Planning Training

Each year the STDC has to prepare the comprehensive annual training plan/calendar for the STDC and support the districts in preparation of their training plan and its inclusion in the PIP of the state. The training plan should be able to clearly state the number of batches of NTEP/ TB related training (with details of expected participants, facilitators, modalities used, start and end date, training locations/ venue, etc.) that will have to be executed in the state for all types of trainees including public, private, volunteers, medical college faculties, community and civil society members. This would include training at all levels including training of trainers and training at state/ district/ sub-district levels. Following are the activities to be done to prepare the annual training plan.

Maintain the HR and training database

The STDC has to maintain the database of all staff (including General Health System and Private sector) to be trained, cadre-wise pool of trainers and details of available training infrastructure at various levels in the state. The training database should contain details of:

1. Sanctioned staff of different categories at various levels in the state and the current status (personnel posted in the respective position, regular/ contractual).  
2. Individuals posted at various positions including, personal profile, location of posting , their training log/history, competency feedback given by supervisors, and finally their training requirement based on position/ designations (such as pending training - induction/ re-training/ update, trained). 
3. Facilitators including log of Training of Trainers (TOTs) attended, details of the cadres that they are qualified to train, log of training feedback given by the participants. 
4. Infrastructure(venue/ location/ training halls) with equipment available.

The training database should be updated in real time. It is to be developed as an online tool and integrated with the Training MIS of the NHM (TMIS). Till such time a limited version of the database may be maintained as data in spreadsheets. (click here for sample format. Refer to annexure on instructions on filling this format).

Conduct a training need analysis: Using the regularly updated training database the STDCs should be able to undertake an assessment of the different types and quantity of training that they need to conduct in the coming year to ensure that the staff at different levels within the programme and of the Health System of the state are able to perform the duties/ roles expected of them. The assessment would also need to consider the priorities of training along with the time, resources and facilitators available to execute/ implement the training. Purpose/ aim of the needs assessment will be to estimate the NTEP related training load in terms of the number of personnel in various cadres to be trained in the different geographies of the state.

Build trainer resource pool: Based on the needs assessment and the gap in trainer requirements against the training load, the STDC needs to conduct relevant Training of Trainers (TOTs) for each cadre of staff. Trainers may be identified from a variety of sources including NTEP Staff, Medical Colleges, and National Institutes. TOTs can only be conducted by qualified Master Trainers for each cadre in the state. 

Prepare the annual training plan: Using the database and based on the training need assessment, the STDC has to prepare its own annual training plan for induction/update/re-training and also support preparation of training plans including training calendar in the respective districts. 

Prepare the Training Calendar: Based on the available capacity and priorities of the state, the STDC needs to prepare a training calendar. The Training calendar will list down the various trainings planned at all different levels based in a calendar/ Gantt chart format. The standard duration of each training needs to follow the NTEP's training guidelines for each type (induction/ retraining/update etc.). The facilitators for each batch of training, the dates and locations where in-person training/ demonstration/ evaluations would be conducted for each batch should be identified. 

Update the Training Section of the PIP: Based on the training calendar prepared, the STDC should estimate the required resources (trainers, infrastructure, material, funds etc) on the basis of relevant NTEP norms(click here), keeping in view that the existing capacity at different levels. The STDC has to ensure that the funds required for the training are included in the PIP at the respective level. The STDC should also prepare relevant justifications for the conduct of the same and advocate for its approval. Based on the approved PIP, the STDC may try to fill the resource gaps through appropriate additional resources and ensure essential training is prioritized.