Planning Training

Each year the STDC has to prepare the training plan for the state during the preparation of the annual PIP of the state. The training plan should be able to clearly state the number of batches of NTEP/ TB related training (with details of expected participants, facilitators, modalities used, start and end date, training locations/ venue,) that will have to be executed in the state for all types of trainees including public, private, volunteers and civil societies. This would include training at all levels including training of trainers and training at state/ district/ sub-district levels. Following are the activities to be done to prepare the annual training plan.

Update the training/ HR database

Before preparing the plan the STDC needs to ensure that its training database is updated. The training database should contains details of:

  1. individual sanctioned positions including posting locations, past and current personnel filling the position/ temporary in-charge,  
  2. individual trainees including, personal profile, posting locations, their training log/history, with the training status against their designation, competency feedback given by supervisors, and finally their training status (such as pending training - induction/ re-training/ update, trained)
  3. facilitators including log of Training of Trainers attended, the cadres that they are qualified to train, log of training feedback given by participants. 
  4. infrastructure(venue/ location/ training halls) with equipment available.

The training database is meant to be updated in real time as and when training is conducted. It is hoped to be developed as an online tool and integrated with the Training MIS of the NHM (TMIS). Till such time a limited version of the database may be maintained as data in spreadsheets. (click here for sample format. Refer to annexure on instructions on filling this format).

Conduct a training status analysis

With the updated training database the STDCs should be able to undertake an assessment of the different types and quantity of training that they need to conduct in the next year to ensure that the staff are able to perform the duties expected of them. The needs assessment would also need to consider the priorities of training along with the time, resources and facilitators available to execute the training. Purpose/ aim of the needs assessment will be as follows:

  1. Understand the total training load of the state in terms of the different types of cadres and the number of personnel to be trained in the different geographies of the state.
  2. Based on the standard training guidelines/ SOPs released by CTD, calculate the existing capacity and the amount of capacity that needs to be built in the state to completely address the training load. This may be done in terms of the: 
    1. Trainer requirement
    2. Infrastructure/ equipment requirement
    3. Funds

Build trainer resource pool

Based on the needs assessment and the gap in trainer requirements against the training load, the STDC needs to conduct relevant Training Of Trainers (TOT) for each cadre of staff. Trainers may be identified from a variety of sources including NTEP Staff, Medical Colleges, National Institutes. TOTs can only be conducted by qualified Master Trainers for each cadre in the state. 

Prepare the Training Calendar

Based on the available capacity and priorities of the state, the STDC needs to prepare a training calendar. The Training calendar will list the various trainings planned at all different levels based in a calendar/ Gantt chart format. The standard duration of each training needs to follow the NTEP's training guidelines for each type (induction/ retraining/update etc.). The facilitators for each batch of training, the dates and locations where in-person training/ demonstration/ evaluations would be conducted for each batch should be identified. 

Update the Training Section of the PIP

Based on the training calendar prepared, the total funds required should be calculated and included in the PIP of the state. The STDC should also prepare relevant justifications for the conduct of the same and advocate for its approval.

Based on the trainings resources approved in the PIP the STDC needs to then prioritize training according to any shortfall in resources. The also need to try to fill the resource gaps through appropriate additional resources and ensure that the entire training load is completed.