Paper-based Format: Stock Register

The Stock Register is a paper-based recording register kept in drug stores of the National Tuberculosis Elimination Programme (NTEP). It is useful to ensure uninterrupted supply of anti-TB drugs to the patient. The stock register is maintained at the state, district, and tuberculosis unit (TU) drug stores, by the storekeeper. 

Uses of the Stock Register 

• ​It is used for recording receipt, issue and balance of stocks of drugs and consumables.
• It provides drug stock visibility as well details such as batch numbers and expiry dates (thus, facilitating the issue of drugs according to First Expiry, First Out (FEFO) principles).
• It provides a receipt for reconstituted Patient-wise Boxes (PWBs) since these are recorded in the District TB Centre (DTC) stock register.

Important Points to Note

• All receipts should be entered neatly in red colour including transfers from other districts.
• The issue of drugs should be entered in blue colour including all transfers out to other districts/state drug stores.
• The medical officer at the peripheral health institution (MO-PHI) should monitor the monthly replenishment of drugs stock to treatment supporters if drugs are not already given and update the drug stock register accordingly.

The figure below shows the NTEP stock register format.

Figure: The NTEP Stock Register; Source: Standard Operating Procedures Manual for State Drug Stores, 2012, p.79

Resources

• NTEP Training Modules 5-9 for Programme Managers & Medical Officers, 2020.
• Standard Operating Procedures Manual for State Drug Stores, 2012.

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