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RCA for low performance of Percentage Expenditure Against Approved Record of Proceedings [ROP]
Learning ObjectivesRoot cause analysis for low performance of Percentage Expenditure Against Approved Record of Proceedings (ROP)-
suggested solutions
Root Cause Analysis for Low Performance in Percentage Expenditure Against Approved Record of Proceedings (ROP)
Low performance means the fund for National TB Elimination Programme (NTEP) is not utilised as expected.
The data for the same is available in Public Financial Management System (PFMS) portal and the non-utilisation of funds can occur in two scenarios:
1. Absent or delayed fund flow
2. Non-utilisation of the already available fund
Analyse the data as follows:
- Is the low performance noticed during a particular time period? (Time Analysis) - Fund flow less during the first half of financial year? More fund flow towards the end of financial year/ less utilisation in which quarter? Further explore reasons for low expenditure during a specified time, if any.
- Is there delayed flow/ underutilisation particular to a TB Unit (TU)? district ? or is it uniform through out the state? (Place Analysis) - Further explore the reason for delayed release/ under-utilisation in a particular TU/ district, if any.
There is a total of 19 indicative norms under NTEP budgeting. Compare the utilisation against each indicative norm of the approved ROP.
The initial allocation will be based on cash flow forecasts of NTEP (based on their action plan and budgets). Subsequent funds will be released based on expenditures and projected requirement for release of funds.
Timely AUDIT needs to be done to ensure proper fund utilisation under each head.
Possible Causes | Suggested Solutions | |
Delayed/ Absent fund flow |
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Under-utilisation of fund |
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Note: This page describes only an approach for analysis of low performance and has not captured the entire list of problems or solutions. The root cause analysis may be modified according to the local context.
Resources
- India TB Report, CTD, MoHFW, GoI, 2022.
- Training Modules (5-9) For Programme Managers & Medical Officers, NTEP, CTD, MoHFW, GoI, 2020.
- National Strategic Plan for Tuberculosis Elimination 2017–2025, NTEP, CTD, MoHFW, GoI, 2017.
Assessment
Question | Option 1 | Option 2 | Option 3 | Option 4 | Correct answer | Explanation | Page id | Pretest | Post test |
What are the possible causes of low percentage fund utilisation against approved ROP? | Delay in fund flow | Absence of proper auditing | Lack of intersectoral coordination | All the above | 4 |
Delay in fund flow, absence of proper auditing and lack of intersectoral coordination are all causes of poor performance. |
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