Receipt of supplies to SDS form from other state(SDS)

It is one of the processes employed for receipt of supplies in case of transfer from another State Drug Store (SDS) in Ni-kshay Aushadhi. 

Process Overview

Figure 1: Overview of process of receipt of supplies for SDS from other states

 Stepwise process

The following steps are followed to acknowledge the receipt of drugs transferred by the SDS of other state/s:

Step 1: Go to the 'Ni-kshay Aushadhi' website and click on login. Enter your User ID, Password, Captcha text and click login.

Step 2: From the ‘Home menu’, click on the ‘Receive’ tab and then  the ‘DTA receipt’. The system will show all the requests which have been issued by the parent store and is pending to receive.

Step 3: Select the record to be acknowledged and click on ‘Acknowledge’ tab.

Figure 2: Drug Transfer Advice receipt in Ni-kshay Aushadhi

Source: Ni-kshay Aushadhi portal

Step 4: Enter the Received Quantity. Note that if the Received Quantity is less than the Issued Quantity, the difference should be entered in Shortage Quantity. Also, if the package has been damaged during transport, the quantity should be entered in the Damage Quantity column.

For example, after physical verification of the supplies, the pharmacist observes that out of 100 boxes, 15 are damaged. He/she will acknowledge the receipt of 100 boxes in the Received Qty. column but will also enter the value 15 in the Damaged Qty column. On the other hand, if the pharmacist has found only 90 boxes in place of 100, he/she will acknowledge the receipt of only 90 boxes in the Received Qty. column and enter the missing 10 boxes in the Shortage Qty. column.

Figure 3: Entering details of drugs received

Step 5: Click on the ‘Save’ tab. The drugs are now received and have been entered into the inventory successfully. At the end of the process, the system will generate a voucher that can be saved or printed as needed.

Resource

Nikshay Aushadhi Manual;Central TB Division, Ministry of Health and Family Welfare, Government of India.

Assessment