Receipt of Drugs/consumables

The process of receipt of drugs is completed through the Ni-kshay Aushadhi application. Once a consignment is dispatched to the receiving unit, the system will display following three options:

1. Acknowledge Desk - For acknowledgment of drugs received against CTD-RO/ Issue Voucher
2. DTA Receipt - For acknowledgment of drugs received against CTD-DTA: This process is to be used to record receipt of drugs which are received against DTAs issued by CTD/ issued by parent store to correct stock imbalances in sub-stores.
3. Received from Third Party :This process is to be used when a store receives any drug or commodity from third party as donation.

• Receipt of  'complete' or 'partial' quantity of drugs can be acknowledged in Ni-kshay Aushadhi, as the case may be. When the user selects a particular consignment and clicks on the ‘Acknowledge’ option, the system shows a list of issued drugs/ items with the following details: Drug Name, Batch Number, Expiry Date, Requested Quantity, Issued Quantity, To be Acknowledged Quantity, Received Quantity, Damaged Quantity, Shortage Quantity.
• In instances where the quantity received is lesser than the issued quantity, the user should enter the same in the ‘Received qty’ column. As the request is partially acknowledged, the system will display it in the orange/ pink colour on the ‘acknowledge desk’. As and when the remaining quantity is received,  the user can acknowledge the same by selecting the previous partially acknowledged record and entering the remaining quantity that has been received.     

Resources

• Standard Operating Procedure Manual-Procurement & Supply Chain Management, CTD, MoHFW, India, 2018.

• Procurement, Supply Chain Management & Preventive Maintenance, Module 6, CTD, MoHFW, India.

• Receive and Acknowledge, Ni-kshay Aushadhi User Manual, CTD, MoHFW, India.

Assessment