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Essentials for Inventory Management
Learning ObjectivesDetermination of drug stock status, review of adequacy of drug stock, correction of imbalances, replenishment of stock, request for drugs
Inventory Management (IM) is a systematic approach to ordering, receiving, storing, issuing and reordering drugs and other commodities. IM is a critical element in supply chain management which ensures the availability of the right products in the right place at the right time.
Figure: Overview of Inventory Management in NTEP
Abbr: SDS: State Drug Store; DTC: District Tuberculosis Centre, NTEP: National Tuberculosis Elimination Programme.
Under the National TB Elimination Programme (NTEP), IM refers to the activities carried out by the officer-in-charge of logistics and includes the following:
- Determination of Stock Status at the SDS and DTCs/ Subordinate Stocking Points: The pharmacist will determine the drug stock status of their store and of all the sub-units up to PHIs through Ni-kshay Aushadhi.
- Review of Adequacy of Stock: The Pharmacist will analyse the adequacy of stocks on the basis of the available stock and estimated consumption as per the stocking norms.
- Correction of Imbalances through Transfers: Based on the review of drug adequacy, the officer-in-charge will flag all the sub-stores that are significantly under or overstocked.
- The needs of sub-stores flagged as understocked will be addressed through the Additional Drug Request (ADR) or Drug Transfer Advice (DTA) mechanism.
- The stocks at the sub-stores flagged as overstocked or with close to expiry drugs will also be corrected by the DTA mechanism.
- These transfers will only be authorised by the State TB Officer (STO)/ District TB Officer (DTO)/ officer-in-charge and should be recorded in Ni-kshay Aushadhi.
- Replenishment of Stock: The stocks at the stores are replenished on a quarterly basis, pursuant to the review and validation of the reports available in the Ni-kshay Aushadhi.
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Assessment
Question | Answer 1 | Answer 2 | Answer 3 | Answer 4 | Correct answer | Correct explanation | Page id | Part of Pre-test | Part of Post-test |
Which drug-stocking point/s are required to fill the QRPML? | SDS | DDS | TU | All the above | 4 | For the purpose of IM, all the drug-stocking points are required to fill and submit Quarterly/ Monthly Report on Programme Management & Logistics (QRPML). | Yes | Yes |
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