Desk monitoring of supply chain

Desk monitoring of supply chain

Desk monitoring of supply chain refers to the process of remotely monitoring drug stores in the network for their activities and performance. Under NTEP, this process can be done through Nikshay Aushadhi. Nikshay Aushadhi may help in real-time monitoring of supply chain by generating various reports related to consumption, requirement, and expiry management. Following are the ways that will enable the officer-in-charge to effectively monitor the supply chain through Nikshay Aushadhi.

Generation and Analysis of reports

Nikshay Aushadhi autogenerates a number of reports that keep a track of the stock availability, consumption, and expiry of supplies. These include Stock in Hand Record, Stock ledger report, expiry details report, Issue report, Stock ledger report, receipt register and issue register.

Analysis of the reports enable the Officer in-charge to ensure that adequate stock of supplies for consumption is available at the stores. At the same time, it will highlight the stores that are overstocked, understocked, or have supplies that have a near expiry date. This would allow the supervisor to take timely actions to ensure that these imbalances are corrected without any wastage.

Random checks

 In addition to reviewing and analysis of monthly/quarterly reports, the officer in-charge may randomly check the reports at any point in time to ensure that the records about the receipt and consumption of supplies are updated on real time basis.

Audit trails:

The officer in-charge can check the audit trails i.e., transaction related to the receipt and consumption of supplies by analyzing the reports to ensure that relevant records are maintained on real-time basis. The officer in-charge through this process would be able to check information about the receipt, consumption, and balance stock of any item in the inventory at random.

Performance of the sub-stores

Analysis of reports such as the enquiry status will enable the officer in-charge to assess the performance of the sub-stores in terms of their Nikshay Aushadhi usage status. Analysis of these records will help in determining whether the relevant entries are being done on real time basis or not. In addition to this, thorough inspection of the reports will give officer in charge a fair idea about quality and accuracy of the data entered by the sub-stores.

Any problems/gaps identified can be discussed with the sub-stores through regular video conferencing.

Resources

Standard Operating Procedure Manual Procurement & Supply Chain Management, Ministry of Health and Family Welfare, Government of India 2018

Assessment