Evaluation of Stores and Stocks

Evaluation of stores and stocks under the National TB Elimination Programme (NTEP) is important to ensure an uninterrupted supply of anti-TB drugs to patients and avoid the expiry of drugs.

The evaluation also looks at the optimal performance of the supply chain management and informs the policy if there is any need to address certain critical checkpoints for optimal performance at all levels.

This is facilitated through the Ni-kshay Aushadhi application and the physical stock registers.

The evaluations conducted at the drug stores and stocks include the following:

1. Evaluation of Stock Adequacy

• Conducted on a monthly basis to review the adequacy of stock balances in the stocking units as per the recommended stocking norms.

• Helps to plan the stock transfers and/or early replenishment action if needed.

2. Expiry Age Analysis of Drug Stocks (EAADS)

• Involves determination of ‘close to expiry’ and ‘full term life’ drugs stocks, planning corrective actions for the balances at risk with the approval from the State TB Officer (STO).

3. Evaluation of Inconsistency in Stock Report

• Involves identification of all units that are not complying with reporting requirements in terms of provision of detailed and consistent information and implementing follow-up action against non-compliant units.

4. Evaluation of Timely Execution of Critical Indents (TECI)

• Identification of all drug stores that are severely under-stocked and face the potential risk of interruption in treatment of patients.

• Flagging of Release/ Transfer Orders relating to all such cases, enabling close follow-up to ensure timely replenishment.

5. Evaluation of Delay in Distribution

• Involves routine tracking of Turnaround Time (TAT) taken by transporters for the supply of materials across the state and determination of compliance to the agreed TAT.

• Identifying significant delays and enabling the implementation of corrective actions.

6. Evaluation of Delay in Stock Report 

• Involves identification of delays in the submission of quarterly/ monthly stock reports by the stocking units and enabling follow-up and corrective action.

Resource

• Standard Operating Procedure Manual-Procurement & Supply Chain Management, CTD, MoHFW, India, 2018.

• Procurement, Supply Chain Management & Preventive Maintenance, Module 6, CTD, MoHFW, India

Assessment